JazakAllahu Khayran for considering AHES for your family. The steps of the Admissions Process are outlined below. Be sure to follow all directions and deadlines; incomplete and/or late applications may not be accepted.

Registration Information for the 2019 – 2020 School Year

Application forms are available now. Click here.

 

Registration Dates

Admissions for New Students: Open
Re-Registration for Current AHES Students: Feb 4th – Feb 18th, 2019

 

Please Note:

  • All Admissions correspondence will be done through e-mail.
  • Phone and/or in-person conversations with Al Huda Institute Staff and/or AHES staff do not constitute as official Admissions information. Only e-mail from AHES Administration is accepted as official correspondence regarding Admissions.
  • New student enrollment is done in the following order of priority:
    • Siblings of current AHES students
    • Al Huda Institute and Elementary school staff
    • Waiting List
    • New families

Admissions Age Chart

AHES follows an age-based registration.  Please use the chart below to know which grade matches the age of your child.

Year of Birth Grade Level
2015 CASA 1
2014 CASA 2
2013 Grade 1
2012 Grade 2
2011 Grade 3
2010 Grade 4
2009 Grade 5
2008 Grade 6
2007 Grade 7
2006 Grade 8

Re-Registration for Current AHES Students

The Re-Registration Form will be sent to parents via e-mail on February 4th, 2019.

  1. Fill out and submit the Re-Registration Online Form by February 18th, 2019.
  2. An acknowledgment will be sent to you upon completion of the Re-Registration Online Form.  It will explain the instructions to pay the required fees {Supply/Material Fee, Last Month’s Fee}.
  3. The required fees must be paid by March 8th, 2019.  Please note that spots will not be held if fees are not paid by the due date.

The form includes:

  1. The Parental Agreement 2019-2020
  2. The waiver to continue withdrawing fees from your account from September 2019 – May 2020.
  3. If your account information changes at any time in the future, it is your responsibility to provide a void cheque with the new information to the office.

Please Note:

  • Sibling discount will not apply to the payment of the last month’s non-refundable fee but will be applied to the Sept-May fees.
  • It is the parent’s responsibility to:
    • Complete the Online Re-Registration Form by February 18th, 2019.
    • Pay the last month’s Fees by March 8th, 2019.
  • Should parents not submit the form and pay the fees by the deadlines above, it will be understood that you are not interested in re-registering your child(ren) and no spots will be held for your child(ren) for September and a deregistration email will be sent.
  • If you express interest after the Re-Registration period, you will be put in the general applicant pool, meaning:
    • You will not receive any priority.
    • You will get a space if and when one is available.
    • You will be charged the Application fee.   

Withdrawal After Re-Registration
Should you chose to withdraw your child, after having remitted the Required Fees (see above), please note that all fees paid are non-refundable. Withdrawal policies for the academic year apply between September 1st and June 30th of the applicable year. Please note that in case of withdrawal, there is no claim to any supplies or books that the child would have used/received if they had stayed in AHES.

New Student Registration

Each step must be completed successfully before moving to the next step.

      1. Step One: On-Line Application & Application Documents
        • Fill out the Online Application Form and pay the Application Fee (This fee is non-refundable). Please have the following documents ready to be uploaded in order for the application to be complete:
          1. Report Cards of the student from the past two sessions (ages 5 and up for Nov 2018 and Jan/Feb 2019).
          2. Birth Certificate, PR Card or Passport for proof of Canadian Residence & Age
          3. Immunization record
        • A confirmation will be e-mailed with your Application Number. This Application Number is very important and will be used as a reference for your application.
        • Your application will be kept on file in sequence and you will be contacted when it is time for Step Two.
        • If you do not have the documents ready then you may save the form by clicking on “Save and Continue Later”.
      2. Step Two: Entrance Assessment
        Once a completed application is received, and it meets minimum requirements, the prospective student will be scheduled for an Entrance Assessment. The Entrance Assessment constitutes a measure of basic reading and mathematics skills for the student’s grade level. The Assessment will be reviewed and a decision regarding next steps will be emailed to you.
      3. Step Three: Admissions Interview
        After a successful Entrance Assessment, the school will contact parents to arrange for an interview. During the interview, prospective students and parents will meet AHES staff.
      4. Step Four: Acceptance & Payment of Fees
        After a successful interview, the parents will be notified regarding a final admissions decision. To reserve the spot, the Materials Fee and Last Month’s Fee must be paid within one week of being accepted. These fees are non-refundable.

Kindly note, all fees and dues must be cleared before the appropriate due dates. The school retains the right to cancel the admission based on unpaid dues or incomplete applications.

Withdrawal After Registration
Should you chose to withdraw your child, after having remitted the Required Fees (see above), please note that all fees paid are non-refundable. Withdrawal policies for the academic year apply between September 1st and June 30th of the applicable year. Please note that in case of withdrawal, there is no claim to any supplies or books that the child would have used/received if they had stayed in AHES.

 

2019-2020 School Year Tuition Schedule:

 

Fee  Payable Amount
Application Fee One Time $75
Materials & Supply Yearly $275
Tuition Fee Casa Monthly $545 (includes all field trips)
Tuition Fee Grades 1-8, Hifdh Monthly $515 (includes all field trips)

Please note: Tuition rates are subject to change at any time.

Discounts and Financial Aid

Discounts are available for families registering multiple children at AHES. Please refer to the chart below.

Financial Aid is also available on a case by case basis. Should you require financial aid, please indicate accordingly on the admissions form. Please note, Financial Aid is limited and not guaranteed and the request for aid has no bearing on an admissions decision.

Please refer to the chart below for Sibling Discount Fees. 

Child(ren) Casa Elementary & Hifdh
1 $545 $515
2 $505 $480
3 $475 $450
4 $475 $450

Waiting List

Students who have met all of the criteria for admission into the school will be placed on a sequential waiting list (based on the order in which the application was received) should spots not be available in the class to which they are applying. As soon as a spot is available, you will be notified and will have one week to make the necessary fee payment to secure your spot for the following year.

Forms

 

Important message for all parents

Al Huda Elementary School (AHES) is striving to improve the registration process to make it more efficient, transparent and productive for everyone involved. We need your active cooperation and understanding in this matter. Please note, the school staff will follow the stated procedures to the best of their ability. However, AHES reserves the right to make changes in its posted timelines and/or procedures, should this be deemed necessary in the best interest of students, applicants or administration. Staff at AHES continuously strives to maintain a respectable and pleasant relationship with all parents – new and old. Even in case of a misunderstanding or miscommunication, we expect to maintain mutual respect and kind behaviour as governed by  the lofty ideals of conduct in our deen. We respect parents from all ethnicities beyond bias and request the same from parents. Every year, we resolve to aim higher for our students; to achieve greater goals in the spirit of our vision, mission and core values. We realize we have a responsibility to the Muslim community around us and are making every effort to deliver the best possible within our means.

JazakumAllahu Khairan Katheera for your interest in AHES.

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